Negotiation of rates with all suppliers – venue, caterers, multimedia, décor, printers, etc
Co-ordination and management of all your conference requirements
Provide advice and ideas on concepts or themes
Source gifts for attendees / key speakers, if required
Logistical and transport arrangements
Pre/Post tours for delegates and accompanying persons
Design / print / deliver / email / post event /conference invitations
Response Management – invitations, call for speakers papers
Manage pre-registration at the venue / hotel
Provide experienced on-site management
Co-ordinate exhibitions
Rental of equipment (lighting, photography, projectors, screens)
Sourcing of motivational speakers and entertainment
Teambuilding
Organizing themed dinners, cocktail parties, sports days, award ceremonies, etc. from concept through to implementation and post event.
a FREE service offered to all our clients. This service includes:
Sourcing venues
Negotiating rates and submission of ORIGINAL QUOTATIONS to you
Confirming on your behalf accommodation, meals and conference reservations
Preparing and finalizing a hotel rooming list, if applicable
Confirming set up requirements (e.g. equipment, breakaway rooms, seating) Submitting menu options and catering for special dietary requirements
Making payments on your behalf to secure the venue and all suppliers – you receive only one invoice for your entire event / conference.
Our Service Level Agreement to you for our FREE venue finding service: 24 Hours Response based on your specifications.
Our management fee for these services is calculated based on the size of event and the time required for us to be on-site during your event / conference.
For all your catering requirements including menu options, delivery to your nominated destination, servicing the meal and teas and coffees breaks at your conferences/events.
For any size function. We can also work together with your nominated suppliers or source supplier according to your requirements (e.g. BEE suppliers and emerging contractors) to organise and implement your function.
We have access to some of the country’s finest artists and production companies who can provide full productions on any scale requested.
Over the years, Event Solutions has serviced GOVERNMENT DEPARTMENTS, NGOs AND CORPORATES around the country.
We have been successful in winning large contracts, by submitting the most cost effective rates. This is largely due to the strong negotiating skills of our staff as well as our solid relationships with the largest hotel chains in the country. Event Solutions has 45 years collective experience in the Conference, Leisure & Tourism Industry.
Management and staff have successfully managed and co-ordinated large national and international conferences and events from concept through to implementation.
